It is the mutual exchange of understanding, originating with the receiver. Communication needs to be effective in business. Communication is the essence of management. The basic functions of management PlanningOrganizingStaffingDirecting and Controlling cannot be performed well without effective communication.
The presentation should an effective oral business presentation with a discussion based on a series of questions carefully devised by the trainer, for example: This question is a link to Module 1 and offers the opportunity for a few minutes revision of the previous module.
It is important that the trainees identify the characteristics and convert them to elements by themselves. As each is identified it could be discussed in detail.
The trainer can project transparencies showing the elements to reinforce them in the minds of trainees, but only after they have been identified by the trainees.
Exercise Each trainee is required to give a three- to four-minute impromptu talk. The following are examples of possible subjects: A handout sheet may be helpful to assist the trainees with their short presentations.
The following is an example: Learning outcome The participants should be familiar with the essential elements of effective oral communication.
Men and women in training positions are expected to be highly competent at presenting ideas, giving directions and explaining procedures. In fact, this quality of being an effective communicator is generally considered to be an essential element of the effective trainer's skills. The information you communicate as a trainer is often critical to the people you train and to the workings of the organization as a whole.
The way you explain procedures or give directions can make the difference between an employee being productive or frustrated.
Sometimes clear information from you can make the difference between people doing a job safely or unsafely, working efficiently or inefficiently or doing things correctly or incorrectly.
How you present even an obviously brilliant idea can make the difference between whether or not anyone listens to you. The way in which you interpret and transmit information about agency policies, goals, values and procedures has significant influence on the way your staff or subordinates develop their perceptions and their commitments to the organization.
Communicating clearly - "getting your message across" - is not an inherited ability; people are not born with it. It is a learned skill developed through planning and practice.
They will not be distracted by trying to guess what your point is, but will be mentally prepared to follow along as you develop your discussion.
Stating your main point right away captures your listeners' attention and helps them remember the most important part of your message. Introductory phrases like the following help to make your purpose clear at the start. After the main point has been made, it can be highlighted with expressions like: Strengthen your main point with supporting points Your explanations, instructions or ideas are more compelling when supported by clear facts and observations.
Your objective is to gain respect and belief from your listeners and for them to gain insight into the details of the message you are communicating.
The following guidelines will make the transmission of your message effective.
Avoid technical jargon unless you are sure that everyone understands it. Do not swamp them with unnecessary detail which is called "overloading".
Check to see whether you got your message across You must find out whether you got your message across. Checking this may also introduce you to views of your listeners that were not apparent to you, or reveal misunderstandings that need to be quickly corrected.
In addition, checking often helps listeners feel involved: Their responses might uncover some problems not earlier apparent to you.For over 45 years, McKinsey & Company's Gene Zelazny has been showing McKinsey consultants and professionals around the world how to plan, design, and deliver effective business presentations_and how to improve and expand their repertoire of presentation skills.
T he oral presentation means delivering an address to a public audience. It also refers to public speaking and/or speech-making. It is a brief discussion of a defined topic delivered to a public audience in order to impart knowledge or to stimulate discussion.
The central purpose of any presentation, written, oral or visual, is communication. Visuals in business should be used in support of the spoken or written word, and not in lieu of it. Key Steps to an Effective Presentation — 5 Comments. Presenting information clearly and effectively is a key skill to get your message or opinion across and, today, presentation skills are required in almost every field.
Whether you are a student, administrator or executive, if you wish to start up your own business, apply for a grant or stand for an. Steps for Planning and Preparing an Effective Oral Presentation 1. Determine the overall purpose There are many reasons for giving a presentation including to inform, educate.
The Message. The ability to present an effective message with useful content is obviously important to a good oral presentation. This requires planning for your presentation, and doing research to make sure your message is well-constructed.